The County of Prince Edward, Virginia will accept proposals until Monday. May 4, 2026 at 2:00 p.m. from qualified Companies and Agents to provide Voluntary Employee Benefits.
Submittals, with one (1) original and four (4) copies, clearly marked "Proposal for Voluntary Employee Benefits" may be delivered or mailed to arrive by the specified closing time to:
County of Prince Edward
ATTN: Douglas P. Stanley, County Administrator
Post Office Box 382
111 South Street, 3rd Floor
Farmville, Virginia 23901
Proposals by telephone, facsimile or e-mail will not be accepted. Any proposal received after 2:00 p.m. on the date specified hereinabove, whether by mail or otherwise, will be returned unopened. Please note that overnight courier services may not guarantee delivery to the County of Prince Edward by 2:00 p.m. and plan accordingly. The County of Prince Edward, and its officers, employees or agents will not be responsible for the opening of a proposal envelope or package prior to the scheduled opening if that envelope or package is not appropriately sealed and marked as specified.
The County of Prince Edward reserves the right to cancel this RFP and/or reject any or all proposals, to waive informalities in any proposal, to award any whole or part of a proposal, and to award to the Company and or Agent whose proposal is, at the sole discretion of the County of Prince Edward, determined to be in the best interest of the employees of the County.
Nothing contained herein is intended to exclude any responsible offeror or in any way restrain or restrict competition. On the contrary, all responsible offerors are hereby invited and encouraged to submit proposals.
Proposals should be a complete and effective response to the solicitation without unnecessary elaboration. The County prefers to receive proposals that communicate the offeror's response without extraneous artwork, expensive materials, and specialized binding. Offerors are asked to provide no more than one copy of information ( corporate brochures, etc.) that is not specifically requested by the solicitation.
Selection will be by competitive negotiation, as defined in the Virginia Public Procurement Act. Project evaluation and award will be accomplished in accordance with this RFP including the price or value of the benefits offered the County of Prince Edward in the proposal. If an award of contract is made, notification will be communicated to the successful Company and/or agent; all other offerors will be notified in writing with 30 days of the decision. Current Voluntary Benefit Companies and/or agents are not required to submit a Request for Proposal, as current contracts apply.
A complete copy of the Request for Proposal is available from the County's website at www.co.prince-edward.va.us or may be requested by contacting the Prince Edward County Administrator's Office at (434) 392-8837.
Please click the attached link for full copy of the Request for Proposal, or click here.